At Ottawa Network for Education (ONFE) we are committed to protecting the privacy of the personal information of our contributors, employees, volunteers, students, suppliers and other stakeholders. We value the trust of those we deal with, and of the public, and recognize that maintaining this trust requires that we be transparent and accountable in how we treat the information that you choose to share with us.
During the course of our day-to-day activities, special events and other activities, we frequently collect and use personal information. You may expect that any personal information collected will be carefully protected and that any use or disclosure of this information is generally subject to your consent.
Defining Personal Information
Personal information is any information that can be used to distinguish, identify or contact a specific individual, except business information that is publicly available information. We maintain appropriate procedures to ensure that personal information in our possession is accurate and up to date.
You may expect that any personal information collected will be carefully protected and that any use or disclosure of this information is subject to your consent.
Collecting Your Personal Information
ONFE collects personal information for the primary purpose of conducting our day-to-day operations, special events and other activities. ONFE collects details such as your name, address, telephone and facsimile numbers, and email addresses. For individuals who are deemed not capable of consenting to the collection of their personal information, we require the consent of the individual’s parent, legal guardian, or substitute decision maker for the collection of information about that person.
When personal information is collected for a specific purpose such as fundraising or other special events, registration forms, websites, newsletters, sponsor sheets or other documents, ONFE will provide details of the purposes for which the information is collected and is to be used.
To conduct our operations, on occasion ONFE engages independent consultants and service providers. Some information may be used or disclosed in part by ONFE to enable mail contractors to deliver documents and communications to stakeholders; and send direct mail to stakeholders with news of special events.
In most cases, and subject to legal and contractual restrictions, you are free to refuse or withdraw your consent at any time upon reasonable, advance notice by contacting our Privacy Officer. You should note that certain services can only be offered if an individual provides personal information to ONFE and, consequently, if an individual chooses not to provide us with the required personal information, we may not be able to offer the services requested. We will inform you of the consequences of the withdrawal of consent.
If at any time you wish to be removed from our mailing lists, simply contact us at: (613) 366-3085.
When completing forms on our website you may have the option of agreeing to receiving emails from ONFE. This correspondence may include our newsletter, information about our programs or services we offer, and invitations to our events and/or other activities that may be of interest to you. ONFE does not share email addresses entered via our website with third parties. You may withdraw your consent at anytime by clicking unsubscribe. After you unsubscribe, we will remove your name from our mailing list within 10 business days in accordance with Canada’s anti-spam legislation.
Disclosing Your Personal Information
ONFE does not transfer or disclose your personal information without your prior consent, except as otherwise expressly set out herein or otherwise agreed with you in writing.
Accuracy and Retention
ONFE endeavours to ensure that your personal information is accurate, complete and up-to-date. ONFE generally retains personal information as long as is necessary to fulfill the purposes for which it was collected.
Protection of Personal Information
ONFE endeavours to maintain appropriate physical, procedural and technical security with respect to its offices and information storage facilities.
ONFE restricts access to personal information to those staff members and service providers who are determined to need to know that information in order that ONFE may provide its services. Safeguards are in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered. We also take measures to ensure that the integrity of this information is maintained and to prevent its being lost or destroyed.
Where ONFE shares personal information with organizations that perform services on its behalf, we will require those service providers to take the necessary precautions to protect the personal information.
Accessing Your Personal Information
ONFE recognizes an individual’s reasonable right to access and review his/her personal information held by us and will endeavour to provide the information in question within a reasonable time and upon your written request. To arrange access, please contact our Privacy Officer at: email@example.com or by phone at (613) 366-3085.
ONFE may decline to provide access to records containing personal information in certain circumstances, such as where records contain information protected by solicitor-client privilege, where the records contain information about third parties, or other information that ONFE considers to be confidential.
Website and Electronic Commerce
This website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.
We use “cookies” on this site. A cookie is a piece of data stored on a site visitor’s hard drive to help us improve your access to our site and identify repeat visitors to our site. For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site. Cookies can also enable us to track and target the interests of our users to enhance the experience on our site. Usage of a cookie is in no way linked to any personally identifiable information on our site.
Our newsletters contain tracking pixels. This pixel is embedded in e-mails and allows us to analyze the success of our newsletters. Because of these tracking pixels, we may see if and when you open an e-mail, which links within the e-mail you click, and the pages you visit on our website. This behavior is not passed to third-parties. At any time, you may be removed from our newsletter list by clicking on the unsubscribe button provided in each e-mail.
Resolving your Privacy Concerns
If you have questions about access to your personal information or ONFE’s collection, use, management or disclosure of personal information or if you wish to withdraw your consent please contact our Privacy Officer at: firstname.lastname@example.org or by phone at (613) 366-3085.
ONFE will investigate all complaints and will take all reasonable steps to resolve privacy-related issues.